Evacuation

Response:

Emergency:   Call OSU Department of Public Safety (737-7000 (emergency), 737-3010 (non-emergency)

Evacuation Guidance.docx

When you receive the notice to evacuate the building, or you decide to evacuate due to a nearby danger:

  1. Immediately obey evacuation alarms and orders to evacuate.

  • Classes in session must evacuate

    • OSU employees are to ensure students, visitors, visiting vendors and guests to the campus are evacuated

  1. If time allows and without endangering yourself,

  • Place equipment in a safe configuration

  • Close doors and windows

  • Inform others in your vicinity of the current situation

  • Take any personal items you may need

  1. Leave the building - do not use elevators.

  • Use the nearest, safest exit

  • Warn others as you evacuate, but do not delay your own evacuation

  • All personnel are to exit the building

  1. Assist persons with mobility or other evacuation concerns

  • Notify others who are evacuating to inform responders of your location

  • Students, employees and visitors who are blind should be assisted through hallways and down stairways
  • Wheelchair user persons should follow evacuation routes on the ground floor of a building.  If not on the ground floor, wheel to the nearest assembly area (fire escape or stairway door).  Rescue personnel will search these areas first, and help individuals with disabilities evacuate the building.
    • If no pre-identified area, go to an area that provides a barrier between you and the hazard
    • Communicate with responders
    • Call OSU Department of Public Safety (737-7000 (emergency), 737-3010 (non-emergency)
    • Place a cloth or clothing out a window to attract attention
  1. Take your cell phone, valuables, and evacuation kit (if one is available) with you.
  1. Proceed outside the building to the evacuation assembly area. All personnel should move as far away from the building as practical, so as not to be in danger or in the way of emergency responders. (minimum 50 feet away)

  • If the evacuation assembly area is not suitable, follow the directions of the Building Manager or Floor monitor to move to another area

  • In the event of an earthquake, the evacuation assembly area may be too close to buildings or other objects that could fall. Move to the nearest open space/field to assemble.

  1. Conduct accountability for personnel under your supervision.
  1. Wait for official notice before attempting to re-enter the building.
  1. Report problems or concerns to the College/School/Department name Leadership.

Classroom / Lab Instructors

  1. Identify an assembly point 50 feet from the building
  2. Direct the class to exit through the nearest safest exit
  3. Assign two individuals for each student with disabilities to assist in their safe evacuation from the building
  4. Check the classroom/lab area to ensure evacuation is complete prior to exiting the area
  5. Once outside, check to see that no one is missing. Report status to a floor monitor or building manager.

Building Manager /College point of contact

  1. Take clipboard with check-sheet, building map and cell phone/radio and report to the Evacuation Area
  2. Gather accountability status from Floor Monitors
  3. Forward accountability information to the Fire Department Incident Commander.

  • Include injuries, etc. Use radio, cell phone or dispatch runner

  1. Maintain order at Evacuation Area-provide periodic incident updates to personnel
  2. When the Incident Commander (IC) have given the "All Clear," ensure all personnel at the Evacuation Area are made aware of the message

Primary Floor Monitor and B/U Floor Monitor

  1. Take clipboard with check-sheet, building map and cell phone/radio
  2. Conduct "Accountability Check" (negative or positive (depending upon procedure)) within area of responsibility:

  • Sweep designated area (including bathrooms, closed doors, etc.)

  • Notify building occupants to evacuate building

  • Report accountability for area of responsibility to Building Manager

  • Identify if persons needing assistance are still inside building

  • Monitor building access points to prevent re-occupation

  1. Report to Evacuation Area and assist Building Manager as necessary

  2. Persons with disabilities or others with evacuation concerns
  • Offer to guide blind or low-vision persons through hallways and down stairways
  • For those who are deaf or hard-of-hearing, most buildings have strobe alarms and folks will know what to do. If strobes do not exist, gain their attention and write a note telling them of the situation
  • Wheelchair users or those with mobility disabilities, if not on the ground floor, should seek a room/office with a solid door (if possible) and window.
    • Notify others who are evacuating to inform responders of your location
    • Communicate with responders.  Call OSU Public Safety (737-7000)
    • Place a cloth or clothing at the window to attract responder attention. 
    • Do not break the window if it does not open.  This creates a draft that will draw the fire/smoke towards you.

Recovery:

  • Check in with [College/School/Department name] leadership to determine response status
  • Do not enter a building until allowed to do so
  • Once entering the building, inspect your work area and report any issues

Mitigation:

  • Follow Evacuation planning policy and procedures, as outlined in the Oregon State University (OSU) Safety Policy and Procedure manual http://oregonstate.edu/fa/manuals/saf/204
  • Identify personnel who are to remain to operate critical plant operations prior to evacuation and develop detailed instructions that include evacuation threshold criteria
  • Identify personnel who are responsible for rescue or emergency aid.
  • Have a representative participate on the Building Manager’s Evacuation Committee to assist with planning and identifying areas of concern

Preparedness:

  • Learn where the closest two evacuation points are
  • Learn where the evacuation assembly point is
  • Learn where fire alarm pull stations are in your area
  • Learn where emergency equipment is located, in the event you have to take it with you as you evacuate
  • Pre-identify personnel who may have existing conditions that necessitate assistance during an emergency or evacuation.
  • Report to [College/School/Department name] Director any obstructions or limitations to the evacuation routes
  • Do not block open fire doors.
  • Develop an evacuation kit or identify items to take with you as you evacuate
    • Keys
    • Coat/jacket
    • Pocketbook/Backpack
    • Medication
    • Appropriate footwear
    • Emergency contact numbers
  • Review your workplace and identify areas that must be addressed before evacuating
    1. Valuables that must be locked
    • Gases that must be turned off
    • Apparatus that need to be placed into a safe configuration
    • Animals
  • Create position specific duties for staff members to perform and train staff members (e.g. HR record security, cashbox, instrument security/shutdown)
  • Review building specific emergency or evacuation plans